Part-Time Administrative Assistant

Job Overview:
We are seeking a highly detail-oriented and proactive Part-Time Administrative Assistant who takes pride in accuracy and excellence in their work. This role is ideal for someone who consistently delivers high-quality, thorough work, ensuring tasks are completed fully and correctly the first time. The right candidate will be able to independently manage a variety of recurring tasks, follow instructions precisely, and understand the importance of their role in streamlining operations.

Key Responsibilities:

Webinar & Content Management:

• Accurately update, distribute, and report on survey forms and results
• Forward contact requests from survey responses to relevant team members, following established guidelines
• Edit and prepare webinar videos/transcripts with precision, craft detailed descriptions, and upload content to YouTube and our website
• Upload and format blogs and articles for SEO, ensuring thorough and correct presentation on our platforms

Email Campaign & Schedule Management:

• Develop and manage a monthly content schedule, coordinating efficiently with the team to gather necessary materials
• Follow up on outstanding content elements from team members, ensuring all details are accounted for

Meeting Support & Documentation:

• Prepare and format agendas meticulously
• Archive and update agendas post-meeting ensuring accuracy and completeness 

Data Collection & Reporting:

• Track and report monthly metrics, ensuring accuracy in all data entries
• Update spreadsheets with key task summaries, focusing on precision in detail and relevance
• Collect, format, and organize quarterly reporting data

• Create and edit PDFs and presentation materials, coordinating closely with team members to capture correct information

Event Research & Administrative Projects:

• Conduct thorough research on potential events, presenting findings in a clear and organized manner
• Oversee ongoing administrative projects, such as document formatting and content setup, with attention to accuracy and presentation

Qualifications:

• Proven experience in administrative roles where precision and thoroughness were essential
• Strong skills with Google Workspace tools (Forms, Sheets, Docs)
• Familiarity with video platforms and basic editing (YouTube preferred)
• Excellent written and verbal communication skills, with an eye for detail
• Self-motivated, with the ability to handle tasks independently and complete them accurately the first time

Working Hours:
This is a part-time, remote role with flexible hours. The ideal candidate will be able to manage recurring tasks with consistent accuracy and excellence, ensuring smooth operations and minimal need for corrections or follow-up.

If you are meticulous, committed to high-quality work, and able to follow instructions precisely while also anticipating next steps and solving problems independently, we’d love to have you on our team. Apply today to help us make a meaningful impact!

If you’re interesting in exploring a fit with our nonprofit, email your resume and a cover letter that explains your interest in serving people who need support after abortion.

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